Trade Show Stand
Rental & Build

Orlando is the second-largest trade show destination in the United States, behind only Las Vegas. The city hosts more than 200 major conventions and trade shows every year, drawing over 1.5 million business attendees to Central Florida. The Orange County Convention Center (OCCC) alone spans 2.1 million square feet of exhibit space across its West Concourse and North/South buildings — making it the second-largest convention facility in the country. For exhibitors, this means one thing: if you're showing in Orlando, you need a trade show stand that commands attention.

Why Orlando Is a Trade Show Powerhouse

Orlando's dominance in the trade show industry isn't accidental. The city offers year-round warm weather, world-class hospitality infrastructure, direct flights from every major U.S. city, and a convention center that can accommodate shows of any size. Major industry events like IAAPA Expo (the world's largest attractions industry trade show), HIMSS Global Health Conference (healthcare IT), InfoComm (professional AV), MedTrade (home medical equipment), NBAA-BACE (business aviation), PGA Merchandise Show, Global Pet Expo, and hundreds more call Orlando home.

For exhibitors, this concentration of high-profile events creates both opportunity and competition. Your trade show stand isn't just a backdrop — it's your storefront, your first impression, and often the deciding factor in whether an attendee stops at your exhibit or walks past to your competitor. That's why choosing the right Orlando trade show stand rental company matters.

Understanding Trade Show Stand Sizes

Trade show stands come in three main configurations: inline (also called linear), island, and large island. Each serves a different purpose and budget level.

Inline stands (10x10, 10x20, 10x30) are positioned along the aisle with one open side. They're the most common and most affordable option, ideal for first-time exhibitors or companies with smaller budgets. A 10x10 inline stand starts at $7,999 and includes everything — custom design, SEG fabric graphics, shipping, installation, and dismantling.

Island stands (20x20, 20x40, 30x30) are open on all four sides, giving you maximum visibility from every aisle. They're the preferred choice for companies that want a commanding presence on the trade show floor. Island stands can include hanging signs up to 16 feet high, multiple meeting areas, product demo stations, and storage rooms. Pricing starts at $23,000 for a 20x20 island.

We also offer custom large-format exhibits up to 30x30 (900 sq ft) and beyond for enterprise companies that need maximum floor presence. These island exhibits feature hanging signs, LED video walls, meeting rooms, product demo stations, and hospitality areas — all wrapped in seamless SEG fabric graphics.

What's Included in a Turnkey Stand Rental

When you rent a trade show stand from Orlando Trade Show Stand, everything is included in one all-inclusive price. There are no hidden fees, no surprise charges, and no nickel-and-diming. Here's exactly what you get:

• Custom 3D Design — Our designers create a photorealistic 3D rendering of your stand, branded with your company's colors, logos, and messaging. Unlimited revisions until you love it.
• SEG Fabric Graphics — We print all graphics in-house using high-resolution dye-sublimation printing on Silicone Edge Graphics (SEG) fabric. The result is seamless, wrinkle-free walls with vibrant, edge-to-edge color.
• beMatrix or Aluvision Frame System — Every stand is built on industry-leading aluminum frame systems. These modular systems are lightweight, durable, and completely hidden behind the SEG fabric — zero visible metal.
• Shipping & Logistics — We coordinate all shipping to and from your Orlando venue, including drayage, material handling, and advance warehouse coordination.
• Professional Installation & Dismantle (I&D) — Our experienced crews set up and tear down your exhibit. You arrive to a show-ready stand and leave without lifting a finger.
• On-Site Supervision — A dedicated project manager is on-site during setup to ensure everything is perfect.
• Free Storage — Between shows, we store your exhibit components at our Orlando warehouse at no additional cost.

Orlando Convention Centers & Venues We Serve

Orlando Trade Show Stand has installed exhibits at every major convention venue in the Orlando metropolitan area. Our team knows the loading docks, the union labor requirements, the drayage contractors, and every logistical detail that makes your show experience seamless.

How to Choose the Right Stand Size

Choosing the right trade show stand size depends on several factors: your budget, your goals, the number of products you need to display, how many staff members will be in the stand, and whether you need private meeting space. Here's a quick guide:

The Orlando Trade Show Stand Process

Working with Orlando Trade Show Stand is simple. Our process is designed to take the stress out of exhibiting so you can focus on what matters — meeting customers and closing deals.

1. Discovery Call (Day 1) — Tell us about your show, your goals, your brand, and your budget. We'll recommend the right stand size and configuration.
2. 3D Design (Days 2-5) — Our designers create a photorealistic 3D rendering of your custom stand. We include unlimited revisions — we don't stop until you love it.
3. Graphics Production (Days 5-15) — Once the design is approved, we print all SEG fabric graphics in-house. Our dye-sublimation process produces vibrant, edge-to-edge color on wrinkle-free fabric.
4. Fabrication & Assembly (Days 10-20) — We build your stand using beMatrix or Aluvision aluminum frame systems and test-fit everything in our Orlando workshop before shipping.
5. Shipping & Logistics (Days 18-25) — We coordinate all shipping, drayage, and material handling to your Orlando venue. Everything arrives on time.
6. Installation (Show Day -1) — Our I&D crew sets up your stand. You arrive to a show-ready exhibit. A project manager is on-site to handle any last-minute adjustments.
7. Show Support (During Show) — We're available 24/7 during your show for any issues. Need a graphic replaced? A light fixed? We're one call away.
8. Dismantle & Storage (Show Day +1) — After the show, our crew tears down and packs everything. We ship it back to our warehouse for free storage until your next show.

Why Exhibitors Choose Orlando Trade Show Stand

There are dozens of exhibit companies in Orlando. Here's why exhibitors choose us over the competition:

We answer the phone at 4 AM. Trade shows don't operate on a 9-to-5 schedule, and neither do we. When your stand has an issue at 6 AM on setup day, you need a company that picks up the phone. We do.

All-inclusive pricing with zero hidden fees. Many exhibit companies quote a low base price and then add charges for design, graphics, shipping, drayage, I&D, supervision, and storage. Our price includes everything. What we quote is what you pay.

We print our own graphics. Unlike companies that outsource graphics production, we print all SEG fabric in-house. This gives us complete quality control and faster turnaround times — we can produce rush graphics in as little as 48 hours.

beMatrix & Aluvision certified. We're certified partners of both beMatrix and Aluvision — the two leading aluminum frame systems in the trade show industry. These systems produce the cleanest, most professional-looking exhibits on the market.

Local Orlando team. We're not a national company shipping from across the country. We're headquartered right here in Orlando, which means faster response times, lower shipping costs, and a team that knows every venue in the city.